Simon Fraser Student Society Annual General MeetingThe highest level of decision-making authority within the Simon Fraser Student Society is the Annual General Meeting (AGM). The AGM is usually held in the Atrium Cafeteria.
General Meetings offer students the chance to direct their elected peers and determine the future activities of the SFSS. It is a forum where major policy decisions are made on issues ranging budget to policy, bylaw, or constitutional changes. Every member of the SFSS has a vote on all items brought forward for discussion. The Meeting Agenda generally looks like this:
1. Call to OrderThe Meeting will be called to order by the SFSS president.
2. Ratification of the ChairThe members will nominate and ratify a Chairperson for the General Meeting.
3. Adoption of the Agenda and Review of Meeting RulesThe meeting will consider the agenda prepared by the Board of Directors. Changes or additions to the agenda may be proposed at this time.
The Chairperson will provide a brief overview of Robert’s Rules of Order, a system of meeting rules and procedures that the Student Society uses for the general meeting.
4. Adoption of Previous Meetings’ MinutesMinutes from the previous General Meeting are available for adoption.
5. Report from the Board of DirectorsA report will be presented detailing the activities of the Board of Directors since the last AGM.
6. Report from the TreasurerThe Student Society Treasurer will provide an overview of the Student Society’s finances since the last AGM.
7. Report from the AuditorAn overview of the Student Society’s audited financial statements will be provided by the Society’s auditor – Tompkins, Wozny, Miller & Co.
8. Appointment of the Auditor for the 2009-2010 Fiscal Year The auditor responsible for the coming year’s audited financial statements will be appointed. The Board of Directors recommends the re-appointment of Tompkins, Wozny, Miller & Co.
10. Adjournment
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